Uxbridge, U.K.  January 10, 2012 – With 6,500 employees and 34,000 students across five U.K. campuses, the University of Nottingham needed a better way of managing its diverse printing requirements. The university found it by working with Xerox, which today announced a £9.2 million managed print service contract that is set to drive  considerable cost savings and reduce the university’s environmental impact.

The five-year agreement will save the university 25 percent in print costs year on year, with additional reductions from invoice and payment processing costs. For the first time, the university will manage its printing operations from a central location, which will provide greater insight into how devices are used, and what the printing needs are across campuses. Cost drains, such as uncontrolled printing and personal device ownership, can more easily be addressed, and the university can also re-charge printing costs internally to individual departments.

The Xerox programme includes the replacement of 3,700 devices with 500 energy-efficient multifunction devices  and 200 desktop printers. The rationalisation of devices will help support the university’s  2010-2015 strategic plan’s sustainability agenda by saving energy, reducing carbon emissions and resource consumption including paper and ink cartridges.

“As we worked to identify cost savings and plan for our future, we realised we needed data on devices and document printing across 60 departments,” said Jim Reed, the university’s director of procurement. “Xerox is helping us to manage our print operations through innovative solutions. Several other universities are keen to find out how the model could be applied to their own environments."

To support the increased use of mobile devices by the university’s staff, Xerox is launching a mobile print solution across the campus. Staff will now be able to print securely, directly from their smartphone, tablet or laptop, anytime and anywhere on campus.

“We’re working with the University of Nottingham to ‘futureproof’ the print environment so it supports students and staff today and for years to come,” said Amanda Abernethy, general manager and director of Large Enterprise Operations, Xerox U.K. “In this way, the university can stay focused on continuing to provide an excellent forum for study.”

As a partner to the U.K. government and public sector for more than 37 years, Xerox helps government departments simplify their document supply chains, removing duplicate business processes and achieving savings in cost and time.

It already provides technology, document management and business process outsourcing to a wide range of public sector organisations such as the Department of Work and Pensions, Government Procurement Service, Worcester NHS Trust, Manchester City Council, Newport City Council, Sandwell Council, Scottish Police Services Authority, Kirklees Council and UCLH.