VOSS Water, the Norwegian bottled water company, is to deploy an advanced cloud-based invoice management solution from purchase-to-pay specialist, Palette, to further streamline invoice handling and improve efficiency across its international operations.
VOSS, which is headquartered in New York, will use PaletteOnline to automate checking, authorisation and processing of the approximately 20,000 invoices it receives annually to create a secure, paperless processing and archiving system across its organisation.
As PaletteOnline is a cloud solution, it enables staff who are authorised to approve invoices to securely access their workflow from smartphones or any device with an internet connection. This simplifies accounts payable processes and eliminates the paper-trail between offices, enabling staff to check, approve and produce reports on their invoice workflow from almost any location.
Geannette Rodriguez-Ojeda, Director of Finance for VOSS Water said: “We were already using an invoice processing solution, but we wanted more flexibility in the way that staff across our organisation access their workflows and approvals, to give us better overall control and analysis of our financial position. We expect that PaletteOnline will give us that flexibility, and the functionality to support our current and future needs.”
Paper documents and e-invoices received at the company’s Norwegian and US-based offices will be scanned and sent to Readsoft OnLine. The invoices will then be uploaded to PaletteOnline and placed in the workflow of the appropriate person for approval. When fully authorised, the invoices will be fed into VOSS Water’s Microsoft Dynamics NAV ERP system and scheduled for payment.
PaletteOnline will replace VOSS Water’s current invoice management product, with implementation beginning over summer 2013. It was chosen for its rich functionality, its flexible Web interface, advanced workflow features and close integration with MS Dynamics NAV ERP. VOSS Water also plans to trial the use of the PaletteBuyer purchasing management and PaletteExpense modules, to help further automate its financial operations.
PaletteOnline gives companies of any size the fastest possible route to easier, more flexible invoice processing: users get secure access in the cloud to their supplier invoices for checking, authorisation and detailed reporting, from any location with a Web connection. PaletteOnline needs virtually no set-up time, unlike traditional invoice processing systems, enabling companies to quickly make the transition to automated invoice handling and to benefit from real, ongoing cost and time savings. It links to customers’ ERP and business systems through a secure web service, giving seamless, safe communication between the two. Finance departments experience a wide range of instant benefits, such as reduced workload, better control, and reduced costs.